School Management Modules

School Management Dashboard

1). Go to the “School Management”.

2). Add New School.

add-new-school

3). Go to “Dashboard” under “School Management”.

4). Select to set the school which you want to in active.

school-management-dashboard

5). Now the school is active school and all the entities under “SM School” corresponds to that school.

school-dashboard

Add and Manage Sessions

1). Go to “Sessions” under “School Management”.

2). Add and Manage Sessions.

3). You can add a new session every year by setting its label, start date and end date.

add-and-manage-sessions

Global Settings

1). Go to “Settings” under “School Management”.

2). Here, you can set current default session, currency and date formatting for all the dates. Also, you can find the shortocdes which you can use in pages.

global-settings

Add Schools

1). Go to “Schools” > “Add New School” under “School Management”.

2). Here, you can add a new school by giving its name, address, phone and email.

add-new-school

Add Classes

1). Go to “Classes” under “School Management”.

2). Here, you can add a new class.

3). After adding classes, you can assign these classes to schools.

4). For each class, a default section is created. And, there must be at least one section for each class.

Assign Admins to School

1). Go to “Schools” under “School Management”.

2). For each school, you can click on “Assign Admins” to assign an administrator to particular school.

assign-admins-to-school

Assign Classes to School

1). Go to “Schools” under “School Management”.

2). For each school, you can click on “Assign Classes” to assign classes to particular school.

assign-classes-to-school

School Admin

School Settings

1). Go to “Settings” under “SM School”.

2). Here, you can setup school related settings like SMS templates, SMS providers and email templates and payment methods etc.

school-payment-settings

3). There are also a number of shortcodes which you can use to show different forms and entities on your website. This includes fees submission form, school noticeboard, class time table, exam time table, admit cards, exam results, certificate form etc.

Create Roles

1). Go to “Roles” under “SM Administrator”.

2). Click on “Add New Role”.

3). Here, you can specify the role name and assign permissions to this role.

Showing Inquiry Form on a Page

1). To display admission inquiry form on a page or post, use shortcode: [school_management_inquiry]

showing-inquiry-form-on-a-page

Inquiries Management

1). Go to “Inquiries” under “SM School”.

2). Here, you can find the school related inquiries received from inquiry form.

3). You can also add a follow up date for each inquires and notes.

Students and Academic

Add Class Sections

1). Go to “Class Sections” under “SM Academic”.

2). Here, you can click on number of section and add new section for the class or change the default section.

Add New Admissions

1). Go to “Admission” under “SM Student”.

2). Here, you can add a new admission of a student.

3). You need to provide admission number, date, class, section and roll number of a student. For each new admission of a session, a new enrollment number is generated.

4). You can also provide login details for this student which the student can use to login to the student dashboard on a page of your website.

add-new-admissions
student-login

Add New Admissions

4). You can also import students from CSV file. For this click on “Bulk Admission”, select class and section, then click on “Export Sample CSV”. Fill student details in the file, choose the CSV file with student details and click “Bulk Import”.

bulk-admission

Manage Students

1). Go to “Students” under “SM Student”.

2). Here, you can manage the students, edit their profile.

3). Also, you can search and filter the students class wise, section wise and by keyword.

manage-students

Student Promotion

1). Go to “Promote” under “SM Student”.

2). Here, you can promote a class students to new class and new session.

3). To promote a student, select class to promote and next class, then click “Manage Promotion”. map class sections.

4). Next, map the class sections from old class to new class.

5). Click “Promote Student” and confirm.

student-promotion
manage-promotion

Student Transfer

1). Go to “Transfer Student” under “SM Student”.

2). Here, you can find students transferred to other schools and students transferred to this school.

3). To transfer student to other school. Click on “Transfer Student”, select next school, class and confirm the transfer.

student-transfer
new-transfer

Student Attendance

1). Go to “Attendance” under “SM Academic”.

2). Here, you can take daily attendance of a class.

3). Also, you can generate a printable attendance sheet for the class.

Add Subjects

1). Go to “Subjects” under “SM Academic”.

2). Here, you can add class subjects, their subject code etc.

Add Study Materials

1). Go to “Study Materials” under “SM Academic”.

2). Here, you can add study materials and class notes.

3). Also, you need to select the classes for which these study materials need to be available.

4). Students belong to these classes will be able to view and download these study materials from dashboard.

add-study-materials

Assigning Homework to Students

1). Go to “Home Work” under “SM Academic”.

2). Here, you can assign home work to students of class in sections.

3). Also, you can send SMS to student or parent at the same time.

4). This homework will also be visible in student dashboard.

view-homework

Distribute Certificates

1). Go to “Certificates” under “SM Student”.

2). Here, you can design and distribute certificates.

3). To add and design a new certificate. Click on “Add New Certificate”.

add-new-certificate

4). You can upload your own certificate background image and set positions for various fields like name, session, class, section, roll number, enrollment number, session start date, session end date etc.

design-certificate

5). After you design the certificate, you can distribute it to the students. For this, click on “Distribute Certificate” and select class, students and date issued.

distribute-certificate

Student Login Widget

1). Go to “Widgets” under “Appearance”.

2). Using “Student Login” widget, you can display login form on your website.

3). Also, here you can set the URLs where you want the student to redirect after login and logout.

student-login-widget

Showing Student Login Form on a Page

1). To display login form and student dashboard on a page or post, use shortcode: [school_management_account]

showing-student-login-form-on-a-page

Students Dashboard

1). Student can login from the page where the shortcode [school_management_account] is used. Here, student can find the dashboard.

2). In this dashboard, student can view recent notices, print ID card, view attendance, view exam time table, admit card and study material. Also, students can pay their fees using a suitable payment method.

student-dashboard
student-fee-invoices
student-payment-history
student-study-materials
student-noticeboard
student-attendance
student-attendance

Account Management

Generate Fee Invoices

1). Go to “Fee Invoices” under “SM Accounting”.

2). Here, you can either generate a single invoice or bulk invoices. Also, you can specify if you want to allow partial payments for the invoice.

3). If you are generating a single invoice, you can collect payment for that invoice at the same step.

4). After generating the invoice, staff can print the invoice. Also, students can view their pending invoices in student dashboard and pay their fees.

generate-fee-invoices

Expense Management

1). Go to “Expenses” under “SM Accounting”.

2). Here, you can add expense and manage expenses.

3). Also, you can group the expenses by category. For this, you need to create expense categories.

add-expense-management

Income Management

1). Go to “Income” under “SM Accounting”.

2). Here, you can add income and manage income.

3). Similar to expense, you can group the income by category. For this, you need to create income categories.

Collect Payment Offline and Online

1). When you generate invoice, you can later collect payments for this invoice.

2). You can specify payment method used and provide transaction ID for adding offline payment.

3). Students can also pay their fees by using online payment like Stripe, Razorpay, PayPal etc.

collect-payment-offline-and-online

Exam Management

Exam Management and Admit Cards Generation

1). Go to “Exams” under “SM Examination”.

2). Here, you can add exam, exam center, exam papers and timings, grade criteria, exam date and room numbers.

3). Using these information, the exam time table is generated which you can publish.

4). You can also generate and publish admit cards for students. When generating admit cards, you need to create series of roll numbers for exam. You can also specify roll number prefix.

5). Students can download their admit cards from dashboard.

Manage Exam Results

1). Go to “Exam Results” under “SM Examination”.

2). Here, you can add and view exam results.

3). Select student, fill obtained marks for each subject and click “Add Exam Results”.

4). Students can view exam results once the exam results have been published.

Exam Results Assessment

1). Go to “Results Assessment” under “SM Examination”.

2). Here, you can view overall results assessment of a student.

3). Select class, section, then click “Get Exam Results Assessment”.

4). Then, you print out results assessment of a student.

Library Management

Books Management

1). Go to “All Books” under “SM Library”.

2). Here, you can add and manage library books.

3). To add a new book, click on “Add New Book” and fill the title, author, ISBN etc.

add-book

Library Cards

1). Go to “Library Cards” under “SM Library”.

2). Here, you can issue library cards.

library-cards

3). To issue library cards, specify card number prefix, enter starting card number, select class, section and issued date, then click “Manage Library Cards”. Select students and then click on “Issue Library Cards”.

issue-library-cards

Issue Books

1). Go to “Books Issued” under “SM Library”.

2). Here, you can view all the books issued to the students.

books-issued
issue-books

3). To issue a new book, click on “Issue Book”, select class, section, student, book quantity, date of issue and return.

4). Here, you can also check for student library card.

Transport Management

Transport Vehicles

1). Go to “Vehicles” under “SM Transport”.

2). Here, you can view all the vehicles for transport.

add-vehicle

3). To add a new vehicle, click on “Add New Vehicle” and specify vehicle number, model, driver name, driver phone.

Transport Routes

1). Go to “Routes” under “SM Transport”.

2). Here, you can view all the transport routes.

view-routes
add-route

3). To add a new routes, click on “Add New Routes” and specify route name, route fare and select vehicles available in this route.

4). You can assign transport vehicle and route to students at the time of admission or by editing the student record.

student-transport-vehicle

Students Transport Report

Select class, section, transport route and/or vehicle to get the students transport report.

Pricing Table

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